Pro Checklist

Monthly Close and Owner Report Checklist

The end-of-month routine that produces a clean owner statement every time: reconcile revenue, gather expenses, log incidents, and send, on the same day each month.

31 checkpoints6 pages45 to 90 minutes per propertyFor co-hosts, virtual assistants, and property managers
One-time payment. All 4 checklists. Lifetime access.

Why this beats every free checklist

  • A repeatable close routine, so the statement looks identical every month and the owner learns to expect it on a set day.

  • The counting basis is spelled out and matches the free statement tool: bookings counted by checkout date, so your numbers never silently disagree with the owner's own dashboard.

  • A reconciliation step that catches the two errors that embarrass a manager: the pre-fee gross entered as revenue, and a forgotten refund.

  • An incidents-and-follow-ups pass, so damage and open items are reconciled into the month instead of surfacing later.

  • A review-before-send gate and a sign-off, so a wrong number is caught before the owner ever sees it.

What is inside

  • 1Set the close: the date and the counting basis
  • 2Reconcile revenue: payouts and refunds
  • 3Gather expenses: cleaning, maintenance, supplies, fee
  • 4Confirm occupancy and performance
  • 5Incidents and follow-ups
  • 6Generate, review, send, and file

Read first

Set the close: the date and the counting basis

A clean close starts with one rule applied the same way every month: which month a booking belongs to. Pick the basis, state it on the statement, and never mix it.

  • Confirm the property and the statement month you are closing
  • Use the checkout date to decide which month a booking belongs to
  • Apply the same basis to every booking, with no exceptions this month
  • Set the day of the month you will always send the statement

Counting by checkout date keeps your statement in step with when the property was actually used, and matches the free Owner Monthly Statement Builder, so the two never disagree. State the basis on the statement so the owner understands it.

Revenue

Reconcile payouts and refunds

This is where most statement errors happen. Enter what the platform actually paid out, and subtract every refund, so the revenue figure is real.

  • Pull each platform's payout report for the month
  • Record the payout received per platform, after the platform's own fee
  • Confirm you used the paid-out figure, not the pre-fee gross earnings
  • Total any refunds or cancellations paid back to guests this month
  • Record cleaning fees collected from guests separately from booking revenue
  • Note any occupancy tax the platform collected, for the owner's information only

Do not skip this

The two revenue mistakes that undermine a statement: entering the headline gross instead of the actual payout, and forgetting a refund. Both make the payout look bigger than it was, and an owner who spots one starts checking everything.

Locked in the full checklist

  • Expenses

    Gather every cost

  • Performance

    Confirm occupancy and performance

  • Loose ends

    Incidents and follow-ups

  • Produce and send

    Generate, review, send, and file

Unlock all 6 phases, plus 3 more checklists

STR Co-Host Operations Pack includes 4 professional checklists, all unlocked once, yours forever. $9.99 once. No subscription.

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